The Glyn Learning Foundation

Attendance & Medical Appointments



Attendance at all school sessions is required by law. The only exceptions to this are in cases of illness or where the Head of School has granted special leave-of-absence.

It is essential that you contact the school before 9.00am on the day your child is legitimately absent. Please call the absence/sickness line, telephone number 01737 645836 and leave a voice mail message at any time.

The school operates a ‘First-Day-Calling-System’ to ensure that parents and carers and school coordinate any absences. Our Attendance Officer will call you if your child is absent and we do not know the reason.

To help with the smooth running of the system, please ensure you follow the school’s procedure: 

  • Inform the school if your child is going to be absent from school because of a dental or medical appointment at least two  days in advance of the appointment so the register can be marked appropriately.
  • Telephone the Absence Line before 8:45am if your child is unwell or has an emergency appointment. Please give an indication of approximately how many days you anticipate your child being absent from school. If your child is absent for more than three days, please contact the Absence Line on the fourth day to keep the school informed. Also if your child is absent following a weekend please telephone the school on Monday.
  • Provide a doctor’s certificate if the illness is prolonged and the school request a copy.
  • Advise the school if your child is going to be late for any reason.

If a child is ill during the school day they will be taken to the School Office, where they will be seen by a designated member of staff. A decision will then be taken whether or not to contact parents or carers.

Please inform the school if your child contracts an infectious or contagious disease; these include head-lice infestation, an occasional problem in school which can spread rapidly through classes unless treated, chicken pox, mumps and German measles (rubella), which can have serious implications for staff.


Children are required to attend school on time and registration starts at 8.45am prompt. Teachers record lateness in the registers and persistent lateness will be referred to the Education Welfare Officer.

Leave of Absence

The school holiday dates are published in advance and we therefore do not see any reason for parents and carers to need to take their children out of school during term time. Therefore, in the interests of your child's education, the Head of School will not normally be prepared to grant leave-of-absence for family holidays or holidays with friends or youth organisations in school time. There is strong DfE evidence showing that children who are absent from school for any length of time do not make good progress or achieve their full potential. If a family feels leave in term time is unavoidable then written details must be provided. This should be done at least two weeks in advance, so that appropriate consideration can be given and a response made.

Please note that failure to comply with this procedure may result in an unauthorised absence being recorded and the Educational Welfare Officer being informed.


Penality Notices for Unauthorised Absence

As of Monday 19th February 2018, Lime Tree Primary School will be enforcing the issuing of Penalty Notices for parents who take their child out of school for five cumulative days or more during term time without authority of the Head Teacher. If you would like to apply to take your child out of school for exceptional circumstances, please download and complete an Application Form and return it to the School Office.  A hardcopy can also be obtained from the School Office.

Please be aware that The Education (Pupil Registration)(England) (Amendment)  Regulations 2013 state that Head Teachers may not grant any leave of absence during term time unless there are exceptional circumstances. The Head Teacher should determine the number of school days a child can be away from school if leave is granted.

In accordance with the above Regulations, requests for leave of absence are treated sympathetically, but only in exceptional circumstances can they be approved.  The policy of the Government to which this school has agreed, states that parents who take their child out of school for five days or more during term time, without the authority of the Head Teacher, will each be liable to receive a penalty notice. Penalty Notices will be issued by the Local Authority. 

The penalty is £60 if paid within 21 days of receipt of the notice, rising to £120 if paid after 21 days but within 28 days of receipt of the notice. If the penalty is not paid in full by the end of the 28-day period the Local Authority must prosecute the recipient for failing to ensure regular school attendance under section 444 Education Act 1996.

 Please be aware that each parent is liable to receive a Penalty Notice for each child who incurs unauthorised absences, for example, if there are two parents and one child, each parent will receive one Penalty Notice. If there are two parents and two children incurring unauthorised absences, each parent will receive two Penalty Notices, which in this case would amount to £120 each if paid within 21days.

Signing in/out procedure

Any child arriving at school after 8:45am will have missed the morning registration mark and must be signed in by their parent or carer at Reception, giving a reason for the late arrival. Any child who has to leave school during school hours for a medical appointment or similar bona fida reason must have a note requesting this. This should be addressed to the class teacher, who will pass it to the School Office. Children leaving school during the school day must be signed out at Reception by their parent or carer.

Dental and medical appointments

Parents and carers are asked most earnestly not to arrange these during school sessions, except in cases of urgency, so that considerable interference with school work is avoided. Please do not keep children out of school for the whole day unless absolutely necessary.


If your child requires medicine to be administered during the school day, including self-administered medication such as inhalers, a form must be completed to accompany the medicine. All medicine must be clearly named and given into the School Office by the parent or carer.